Freedom of Information Publication Scheme

Information available from West Monkton Parish Council

(based on the model publication scheme from IoC)


Information to be publishedHow the information can be obtainedCost
Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information

West Monkton Parish Council, all information is available on the web site

Please contact the Clerk or Assistant Clerk if you cannot find the information on the website.



(hard copy and/or website)

Contact the Clerk during working hours


01823 413 524


2 Hill Farm Cottages, West Monkton

Taunton TA28LW

Web site is free of charge

Hard copy is 10p per sheet plus postage and packing

Who’s who on the Council and its CommitteesAs aboveAs above
Contact details for Parish Clerk, Assistant Clerk and Council members (named contacts where possible with telephone number and email address (if used))As above, and on websiteAs above
Location of main Council office and accessibility details

Meetings are held at Brittons Ash Community Hall (BACH), Bathpool Taunton TA28FT, on second Tuesday of each month at 7.00pm.

No office
Staffing structureClerk, Assistant Clerk, Litter picker


Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum

(hard copy and/or website)

As above

See Annual Report


Annual Return, Exercise of Electors Rights as advertised

As above
Annual return form and report by auditorOn request from Clerk

Published on website

As above
Finalised budgetOn request from Clerk

Published on website

As above
PreceptOn request from Clerk

Published on wesbite

As above
Borrowing Approval lettern/a
Financial Standing Orders and RegulationsPublished annually for Councillors and available on websiteAs above
Grants given and receivedSee minutes and accounts

On website

As above
List of current contracts awarded and value of contractGrass cutting

TDBC circa £2000.00

As above
Members’ allowances and expensesnil
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)


(hard copy or website)
Parish Plan (current and previous year as a minimum)n/a
Annual Report to Parish Meeting (current and previous year as a minimum)Published annually in Village News, also issued at Annual Parish Meeting

And on website

As above
Quality statusn/a
Local charters drawn up in accordance with DCLG guidelinesnone
Neighbourhood Plan

Neighbourhood Plan area has been designated by TDBC: work in progress

Steering Committee meets at BACH, contact Clerk or see website for details

Work in progress – contact Clerk, see website
Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum

Debate followed by vote by show of hands. In the event of a tied vote, Chairman has a casting vote. Decisions and resolutions recorded in the Minutes.


(hard copy or website)

Minutes published on website

Hard copy on Hall noticeboard

Or can be requested from Clerk

As above
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Second Tuesday of every month at BACH

Published on website and in Village News and on noticeboards, second Tuesday every month in BACH at 7.00pmAs above
Agendas of meetings (as above)On website and on Parish NoticeboardsAs above
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.See aboveAs above
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.Included within minutes or as AnnexAs above
Responses to consultation papersOn website and in minutes
Responses to planning applicationsIn minutes (on website) and on websiteAs above
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


(hard copy or website)

All documents on website

Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements


Standing Orders issued annually to Councillors

Code of Conduct issued annually to Councillors


All documents on website

As above
Policies and procedures for the provision of services and about the employment of staff:


Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)


As per SALC/NALC/SLCC guidelines

On request from Clerk and on website

Information security policy: registered with IOC.On request from Clerk


Records management policies (records retention, destruction and archive)Current records with Clerk, older records held at Heritage Centre Taunton
Data protection policies: in accordance with current legislationOn request from Clerk
Schedule of charges (for the publication of information)Hard copy will be provided in response to request for 10p per sheet plus postage and packing
Class 6 – Lists and Registers


Currently maintained lists and registers only


(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)Register of members interests held at TDBC
Assets RegisterOn request from Clerk and on web site
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)Dispensations granted are available from Clerk.

Councillors sign declaration of Interest book

Register of members’ interestsMaintained by TDBC
Register of gifts and hospitalityOn request from Clerk
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only


(hard copy or website; some information may only be available by inspection)

Web site

AllotmentsContact Clerk or Cllr Haskins
Burial grounds and closed churchyards: West Monkton PC has no burial ground.  The burial ground at St Augustine’s is maintained by TDBC.Contact Clerk or Churchwardens
Community centres and village halls: West Monkton PC run the Brittons Ash Community Hall

West Monkton Village Hall is maintained by the Management Committee/Trustees

Adjacent to West Monkton Primary School, opened 2016
Parks, playing fields and recreational facilitiesMaintained by TDBC
Seating, litter bins, clocks, memorials and lighting: some owned by WMPC see asset listContact Clerk
Bus shelters see WMPC asset listContact Clerk
Public conveniencesn/a
Agency agreementsnone
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)None
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above




Contact details between 9.00am and 5.00pm Monday to Friday:


Mrs P A Cavill,

2 Hill Farm Cottages

West Monkton

Taunton TA28LW

01823 413 524


Assistant Clerk:

Mrs A Shepherd









This describes how the charges have been arrived at and should be published as part of the guide.



Disbursement costPhotocopying @10p per sheet (black & white)Actual cost *
Photocopying @10p per sheet (colour)Actual cost
PostageActual cost of Royal Mail standard 2nd class
Statutory FeeIn accordance with the relevant legislation




* the actual cost incurred by the public authority



Document review date March 2018







Upcoming Events

8:30 am Parish Surgery @ Brittons Ash Community Hall
Parish Surgery @ Brittons Ash Community Hall
Aug 8 @ 8:30 am – 10:30 am
Come and have a coffee / tea and a chat about ideas you may have for the community, or things that concern you. County Councillor, David Fothergill, Taunton Deane Councillors Norman Cavill, and the Parish[...]
8:30 am Parish Surgery @ Brittons Ash Community Hall
Parish Surgery @ Brittons Ash Community Hall
Aug 8 @ 8:30 am
7:00 pm West Monkton Parish Council @ Brittons Ash Community Hall
West Monkton Parish Council @ Brittons Ash Community Hall
Aug 13 @ 7:00 pm – 10:00 pm


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