Freedom of Information Publication Scheme

Information available from West Monkton Parish Council

(based on the model publication scheme from IoC)

 

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information

West Monkton Parish Council, all information is available on the web site www.westmonkton.net

Please contact the Clerk or Assistant Clerk if you cannot find the information on the website.

 

.

(hard copy and/or website)

Contact the Clerk during working hours

 

01823 413 524

 

[email protected]

[email protected]

 

2 Hill Farm Cottages, West Monkton

Taunton TA28LW

 

www.westmonkton.net

Web site is free of charge

Hard copy is 10p per sheet plus postage and packing

Who’s who on the Council and its Committees As above As above
Contact details for Parish Clerk, Assistant Clerk and Council members (named contacts where possible with telephone number and email address (if used)) As above, and on website As above
Location of main Council office and accessibility details

Meetings are held at Brittons Ash Community Hall (BACH), Bathpool Taunton TA28FT, on second Tuesday of each month at 7.00pm.

No office
Staffing structure Clerk, Assistant Clerk, Litter picker

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

Current and previous financial year as a minimum

(hard copy and/or website)

As above

See Annual Report

 

Annual Return, Exercise of Electors Rights as advertised

As above
Annual return form and report by auditor On request from Clerk

Published on website

As above
Finalised budget On request from Clerk

Published on website

As above
Precept On request from Clerk

Published on wesbite

As above
Borrowing Approval letter n/a
Financial Standing Orders and Regulations Published annually for Councillors and available on website As above
Grants given and received See minutes and accounts

On website

As above
List of current contracts awarded and value of contract Grass cutting

TDBC circa £2000.00

As above
Members’ allowances and expenses nil
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

(hard copy or website)
Parish Plan (current and previous year as a minimum) n/a
Annual Report to Parish Meeting (current and previous year as a minimum) Published annually in Village News, also issued at Annual Parish Meeting

And on website

As above
Quality status n/a
Local charters drawn up in accordance with DCLG guidelines none
Neighbourhood Plan

Neighbourhood Plan area has been designated by TDBC: work in progress

Steering Committee meets at BACH, contact Clerk or see website for details

Work in progress – contact Clerk, see website
Class 4 – How we make decisions

(Decision making processes and records of decisions)

 

Current and previous council year as a minimum

Debate followed by vote by show of hands. In the event of a tied vote, Chairman has a casting vote. Decisions and resolutions recorded in the Minutes.

 

(hard copy or website)

Minutes published on website

Hard copy on Hall noticeboard

Or can be requested from Clerk

As above
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Second Tuesday of every month at BACH

Published on website and in Village News and on noticeboards, second Tuesday every month in BACH at 7.00pm As above
Agendas of meetings (as above) On website and on Parish Noticeboards As above
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. See above As above
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Included within minutes or as Annex As above
Responses to consultation papers On website and in minutes
Responses to planning applications In minutes (on website) and on website As above
Bye-laws n/a
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

(hard copy or website)

All documents on website

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Standing Orders issued annually to Councillors

Code of Conduct issued annually to Councillors

 

All documents on website

As above
Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

As per SALC/NALC/SLCC guidelines

On request from Clerk and on website

Information security policy: registered with IOC. On request from Clerk

 

Records management policies (records retention, destruction and archive) Current records with Clerk, older records held at Heritage Centre Taunton
Data protection policies: in accordance with current legislation On request from Clerk
Schedule of charges (for the publication of information) Hard copy will be provided in response to request for 10p per sheet plus postage and packing
Class 6 – Lists and Registers

 

Currently maintained lists and registers only

 

(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Register of members interests held at TDBC
Assets Register On request from Clerk and on web site
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Dispensations granted are available from Clerk.

Councillors sign declaration of Interest book

Register of members’ interests Maintained by TDBC
Register of gifts and hospitality On request from Clerk
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)

Web site

Allotments Contact Clerk or Cllr Haskins
Burial grounds and closed churchyards: West Monkton PC has no burial ground.  The burial ground at St Augustine’s is maintained by TDBC. Contact Clerk or Churchwardens
Community centres and village halls: West Monkton PC run the Brittons Ash Community Hall

West Monkton Village Hall is maintained by the Management Committee/Trustees

Adjacent to West Monkton Primary School, opened 2016
Parks, playing fields and recreational facilities Maintained by TDBC
Seating, litter bins, clocks, memorials and lighting: some owned by WMPC see asset list Contact Clerk
Bus shelters see WMPC asset list Contact Clerk
Markets n/a
Public conveniences n/a
Agency agreements none
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) None
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 
 
 
 
 

 

 

Contact details between 9.00am and 5.00pm Monday to Friday:

Clerk:

Mrs P A Cavill,

2 Hill Farm Cottages

West Monkton

Taunton TA28LW

01823 413 524

[email protected]

 

Assistant Clerk:

Mrs A Shepherd

[email protected]

 

 

 

 

 

 

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide.

 

 

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @10p per sheet (black & white) Actual cost *
Photocopying @10p per sheet (colour) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation
Other

 

 

 

* the actual cost incurred by the public authority

 

 

Document review date March 2018

 

 

 

 

 

 

Upcoming Events

May
2
Tue
2017
7:00 pm Planning Committee Meeting @ Brittons Ash Community Hall (BACH)
Planning Committee Meeting @ Brittons Ash Community Hall (BACH)
May 2 @ 7:00 pm – 9:00 pm
This is a meeting of the West Monkton Parish Council Planning Committee to consider planning application number 48/17/0021.   Details about the application are available by clicking on this link: http://www2.tauntondeane.gov.uk/asp/webpages/plan/plapplookup.asp And searching for the[...]
May
9
Tue
2017
7:00 pm West Monkton Parish Council @ Brittons Ash Community Hall
West Monkton Parish Council @ Brittons Ash Community Hall
May 9 @ 7:00 pm – 10:00 pm
WEST MONKTON PARISH COUNCIL CHANGE OF MEETING DAY TO THE SECOND TUESDAY OF EVERY MONTH
May
11
Thu
2017
8:30 am Parish Surgery @ Brittons Ash Community Hall
Parish Surgery @ Brittons Ash Community Hall
May 11 @ 8:30 am – 10:30 am
Parish Surgery @ Brittons Ash Community Hall | Monkton Heathfield | England | United Kingdom
Come and have a coffee/tea and a chat about ideas you may have for the community, or things that concern you. County Councillor David Fothergill, Taunton Deane Councillor Norman Cavill, and Parish Clerk Tricia Cavill[...]
Jun
8
Thu
2017
8:30 am Parish Surgery @ Brittons Ash Community Hall
Parish Surgery @ Brittons Ash Community Hall
Jun 8 @ 8:30 am – 10:30 am
Parish Surgery @ Brittons Ash Community Hall | Monkton Heathfield | England | United Kingdom
Come and have a coffee/tea and a chat about ideas you may have for the community, or things that concern you. County Councillor David Fothergill, Taunton Deane Councillor Norman Cavill, and Parish Clerk Tricia Cavill[...]

Polls

Have you seen the draft Neighbourhood Plan?

  • Not yet (89%, 8 Votes)
  • Yes (11%, 1 Votes)
  • I will send my comments to the Clerk (0%, 0 Votes)

Total Voters: 9

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